Processing of (personal) data by the entity in charge of the online application process
General information
Data protection and the protection of your personal data is very important to us. We comply with the data protection regulations and inform you below about the processing of your personal data within our application process.
Controller
Responsible for the processing of your personal data is
Data protection officer
The contact details of the data protection officer at Factory Works GmbH are as follows:
Purpose and legal basis of data processing
Personal data may only be collected for specified, explicit, and legitimate purposes. The purpose of collecting your personal data is to conduct your application procedure and to decide whether to enter into an employment relationship with you. We will therefore only use your applicant data for the purpose of conducting your application procedure. The legal basis for this data processing results from Section 26 BDSG in conjunction with Article 88 GDPR.
Categories of personal data and their source
For the purpose of conducting the application procedure described above under Chapter III, we require some data from you, which we subsequently store, process, and use for the purpose of conducting your application procedure. These are the following data:
The provision of your data is necessary for a possible conclusion of a contract with us. You are not legally or contractually obliged to transmit your data to us. As we require information about you in our application process, the possible consequence of not providing it is that we are unable to give you sufficient consideration as an applicant.
Transfer of your data to third parties
During the application process, your data will also be processed by
Art. 28 GDPR as well as the EU standard contractual clauses. Further information on data protection can be found at the following link: https://policies.google.com/privacy?hl=de&fg=1
How long will your data be stored?
We store your personal data upon receipt of your application. If we accept your application and an employment relationship is established, we will store your applicant data for as long as it is required for the employment relationship and to the extent that legal regulations justify an obligation to store it. If we reject your application, we store your applicant data for a maximum of six months after the rejection of your application, unless you give us your consent to store it for a longer period.
Your rights as a data subject
1. General rights
You have the right of access, the right to rectification, the right to erasure, the right to restriction of processing, the right to object, and the right to data portability. Where processing is based on your consent, you have the right to withdraw such consent with effect for the future. The lawfulness of the processing carried out until the revocation remains unaffected.
2. Right to object in the event of data processing for legitimate interest
Pursuant to Art. 21 para. 1 GDPR, you have the right to object at any time to the processing of personal data concerning you on the basis of Art. 6 para.1 lit. e GDPR (data processing in the public interest) or Article 6 para.1 lit. f GDPR (data processing to protect a legitimate interest), this also applies to profiling based on this provision. In the event of your objection, we will no longer process your personal data unless we can prove compelling grounds for processing that outweigh your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.
3. Right to object to direct marketing
If we process your personal data for direct marketing purposes, you have the right pursuant to Art. 21 para. 2 GDPR to object at any time to the processing of personal data concerning you for the purpose of such advertising, this also applies to profiling insofar as it is associated with such direct marketing. In the event of your objection to processing for direct marketing purposes, we will no longer process your personal data for these purposes.
4. Right to complain to a supervisory authority
In addition, you have the right to complain to a competent data protection supervisory authority. The responsible supervisory authority is the Data Protection and Freedom of Information Commissioner of the State of Berlin.
Data protection and the protection of your personal data is very important to us. We comply with the data protection regulations and inform you below about the processing of your personal data within our application process.
Controller
Responsible for the processing of your personal data is
Factory Works GmbH
Rheinsberger Str. 76/77
10115 Berlin
CEO: Stefan Krause
For queries, you can contact us at: legal@factoryberlin.com
Data protection officer
The contact details of the data protection officer at Factory Works GmbH are as follows:
Juliane Dannewitz
intersoft consulting services AG
Schöneberger Ufer 47
10785 Berlin
email: JDannewitz@intersoft-consulting.de
If you wish to discuss a confidential or sensitive matter, you can contact the Data Protection Officer directly using these contact details.
Please contact Factory Works GmbH at the address given in section 1 with any general queries or comments regarding data protection.
Purpose and legal basis of data processing
Personal data may only be collected for specified, explicit, and legitimate purposes. The purpose of collecting your personal data is to conduct your application procedure and to decide whether to enter into an employment relationship with you. We will therefore only use your applicant data for the purpose of conducting your application procedure. The legal basis for this data processing results from Section 26 BDSG in conjunction with Article 88 GDPR.
Categories of personal data and their source
For the purpose of conducting the application procedure described above under Chapter III, we require some data from you, which we subsequently store, process, and use for the purpose of conducting your application procedure. These are the following data:
- name and surname,
- date of birth,
- address,
- phone number,
- e-mail-address,
- data on your qualifications, professional experience, and training contained in the application documents you send us.
Exceptionally, we may receive data from headhunters or professional networks such as Xing or LinkedIn.
Basis of the provision of your dataThe provision of your data is necessary for a possible conclusion of a contract with us. You are not legally or contractually obliged to transmit your data to us. As we require information about you in our application process, the possible consequence of not providing it is that we are unable to give you sufficient consideration as an applicant.
Transfer of your data to third parties
During the application process, your data will also be processed by
- Personio GmbH
- Zoom Video Communications, Inc
- Google Ireland Limited
Art. 28 GDPR as well as the EU standard contractual clauses. Further information on data protection can be found at the following link: https://policies.google.com/privacy?hl=de&fg=1
How long will your data be stored?
We store your personal data upon receipt of your application. If we accept your application and an employment relationship is established, we will store your applicant data for as long as it is required for the employment relationship and to the extent that legal regulations justify an obligation to store it. If we reject your application, we store your applicant data for a maximum of six months after the rejection of your application, unless you give us your consent to store it for a longer period.
Your rights as a data subject
1. General rights
You have the right of access, the right to rectification, the right to erasure, the right to restriction of processing, the right to object, and the right to data portability. Where processing is based on your consent, you have the right to withdraw such consent with effect for the future. The lawfulness of the processing carried out until the revocation remains unaffected.
2. Right to object in the event of data processing for legitimate interest
Pursuant to Art. 21 para. 1 GDPR, you have the right to object at any time to the processing of personal data concerning you on the basis of Art. 6 para.1 lit. e GDPR (data processing in the public interest) or Article 6 para.1 lit. f GDPR (data processing to protect a legitimate interest), this also applies to profiling based on this provision. In the event of your objection, we will no longer process your personal data unless we can prove compelling grounds for processing that outweigh your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.
3. Right to object to direct marketing
If we process your personal data for direct marketing purposes, you have the right pursuant to Art. 21 para. 2 GDPR to object at any time to the processing of personal data concerning you for the purpose of such advertising, this also applies to profiling insofar as it is associated with such direct marketing. In the event of your objection to processing for direct marketing purposes, we will no longer process your personal data for these purposes.
4. Right to complain to a supervisory authority
In addition, you have the right to complain to a competent data protection supervisory authority. The responsible supervisory authority is the Data Protection and Freedom of Information Commissioner of the State of Berlin.